Legal Administrative Assistant

Hall, Render, Killian, Heath & Lyman, P.C., a national law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced Legal Administrative Assistant (LAA) for our Milwaukee office. The LAA will perform a wide variety of legal administrative and paraprofessional duties. The LAA will support multiple attorneys in an inclusive team environment. Major duties of this position include providing comprehensive and efficient administrative and secretarial support, preparing and editing correspondence, complex documents, legal documents, including pleadings, presentation decks, tables and spreadsheets, complicated calendar management, maintaining paper and electronic files, and time entry and billing tasks.

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Key Roles and Responsibilities

  • Helping Attorneys solve problems by finding reliable solutions while working within Firm policies and procedures.
  • Developing comfort and proficiency with all necessary Firm software and providing first-line support to attorneys.
  • Drafting, editing and proofreading a variety of complex documents for correct spelling, grammar, punctuation, format and content.
  • Creating pleadings books.
  • Creating and maintaining paper and electronic client files.
  • Assisting with timekeeping, transcription, and payment processing requests and coordinating billing processes.
  • Scheduling, docketing and calendar management.
  • Travel arrangements and expense report processing.
  • Effectively communicating and integrating with clients and courts.
  • Project management.
  • Attorney membership and licensing credential support and management.
  • Serving as a backup LAA to administrative team members.

Requirements and Qualifications

  • Prior experience in civil litigation practices and procedures is required, including knowledge of State and Federal manual and e-filing procedures.
  • Ability to communicate with others at all levels in a pleasant and professional manner.
  • Proficiency in and advanced knowledge of Adobe Acrobat and Microsoft Outlook, Word, PowerPoint and Excel functions, with an aptitude for quickly learning various other programs.
  • Excellent administrative, writing, grammar and proofreading skills.
  • Ability to work independently and with team members to find solutions to technical problems.
  • Desire to perform as an active team player.
  • Quality-minded and detail-oriented with strong organizational and time management skills.
  • Flexibility in responding to ever-changing demands and types of work practices.
  • Display of good judgment, confidentiality and discretion.
  • Ability to respond with a sense of urgency, be proactive and assertive, and manage up to senior levels.

Education and Qualifications

  • High school diploma from an accredited institution.
  • Five-plus years of law firm and/or legal department experience, including civil litigation experience.

Job Type: Full-time

Benefits: Hall Render offers a competitive salary and benefits package including medical, dental, vision, 401K, short-term/long-term disability, life insurance, paid time off and paid holidays.

Schedule:

  • 7.5-hour day shift
  • Monday to Friday

Travel requirement:

  • No travel

Work Location: Milwaukee Office

If you are interested in this position, please apply by clicking this link.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Hall Render was founded on a tradition of excellence, has never wavered from this tradition, and continues to search for ways to raise its own standard.