Office Manager/LAA

Hall, Render, Killian, Heath & Lyman, P.C., the nation’s largest law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced full-time Office Manager/Legal Administrative Assistant. The Office Manager/Legal Administrative Assistant plays a central role in overseeing the daily administrative operations of a law firm in our St. Louis office, ensuring efficiency, compliance and a professional work environment. This role supervises administrative staff, supports attorneys and staff, manages office resources and helps maintain high standards of client service.

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Key Roles and Responsibilities:

Office Operations Management

  • Oversee day-to-day office activities to ensure smooth workflow
  • Develop and implement office policies and procedures
  • Coordinate office layout, supplies and equipment maintenance
  • Manage vendors (e.g., cleaning, office supplies, coffee vendor, shredding company, etc.)
  • Monitor and control office expenses and budgets
  • Evaluate current office needs and recommend staffing and resource solutions
  • Oversee planning and execution of firmwide events and programs

Staff Supervision

  • Supervise administrative staff, including Legal Administrative Assistants (LAAs), interns and other staff
  • Balance staff workloads to ensure optimum productivity and timely deliverables
  • Manage staff schedules, orientations, timekeeping and performance evaluations
  • Ensure compliance with employment laws and firm policies
  • Ensure professional, confidential and courteous client interactions at all touchpoints

Compliance & Risk Management

  • Ensure the firm adheres to legal, ethical and regulatory requirements
  • Maintain records in accordance with legal standards and retention policies

Facilities & Resource Management

  • Manage office space, leases and facility maintenance
  • Ensure workplace safety and compliance with health regulations
  • Maintain inventory of office supplies
  • Work closely with Building Management on parking, security, maintenance, etc.
  • Coordinate with IT providers to maintain systems and troubleshoot issues
  • Train staff on new technologies and software updates

Strategic & Executive Support

  • Assist firm leadership with operational planning and process improvements
  • Prepare reports, presentations and performance metrics
  • Identify opportunities to improve efficiency and reduce costs
  • Plan and execute office events, meetings and employee engagement activities

Primary Competencies:

  • Detail-oriented with strong organizational and time management skills
  • High level of discretion and confidentiality with the ability to make timely decisions
  • Excellent interpersonal, written and verbal communication skills
  • Confidence and finesse in interacting directly with attorneys, clients and other stakeholders
  • Reputation as a motivating leader who mentors and is a resource in solving problems
  • Ability to work in a fast-paced, deadline-driven environment
  • Alignment with Hall Render’s Core Values (Excellence in the Whole Person, Caring Relationships, Diversity, Inclusion, Respect and Integrity)

Knowledge, Skills, Experience & Education:

  • Bachelor’s degree in business administration, legal studies, or related field (preferred)
  • 5+ years of administrative or office management experience, preferably in a law firm
  • Proficiency in legal software and Microsoft Office Suite
  • Strong knowledge of legal terminology, court procedures and document management
  • Proficiency in Microsoft Office and legal research tools
  • Excellent administrative, writing, grammar and proofreading skills

Schedule/Location:

  • Monday to Friday; flexibility in schedule and core hour

Travel and Physical Requirements:

  • Limited travel
  • Prolonged periods of sitting at a desk and working on a computer
  • Frequent use of hands and fingers for typing, writing and operating office equipment
  • Occasional standing, walking, bending and reaching
  • Ability to lift and carry up to 10–15 pounds (e.g., files, documents, office supplies)
  • Visual acuity to read screens, review documents and analyze detailed information
  • Ability to communicate effectively via phone, video and in person

NOTE: This job description covers essential job duties and requirements are not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Hall Render was founded on a tradition of excellence, has never wavered from this tradition, and continues to search for ways to raise its own standard.